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SLMS End User Help
The end user help is displayed in a ToolBook modal dialog:
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Administration
From the Administration dialog the administrator may set various global
options and perform various maintenance functions.
Bookmarking:
The system will allow students to set up to 10 bookmarks, after the 10th
bookmark the oldest bookmark is removed. Bookmarks are maintained in order of
newest to oldest from top to bottom respectively. The system will maintain
only one bookmark for a given page, so if a page is bookmarked that has
already been bookmarked then the bookmark is simply moved to the top of the
list.
Note that some pages may not allow bookmarking. e.g. Question pages in a quiz.
Available options are:
| Bookmarking On |
When checked students may set bookmarks, if unchecked then
“Bookmark On Exit” and Last Visited Page” are both disabled. |
| Bookmark On Exit |
When checked the student will be asked if they would like
to bookmark the current page, if unchecked then “Last Visited Page” is
unchecked. |
| Last Visited Page |
When checked the current page details are saved and the
student will have the option of returning to the page when they next login, if
unchecked then “Bookmark On Exit” is unchecked. |
User Options:
| Self Registration |
When checked any student may log into the system by
creating a new student, when unchecked only administration users may create
new students. |
| Clear Logged On Flag |
When a student logs, on a flag is set to ensure that
another person cannot log on using the same details as the student already
logged on. When a student exits the application the flag is cleared. However,
if the student simply turns off the PC or the computer crashes for whatever
reason then the flag would not be cleared; in other words, the computer thinks
that the learner is still on the training program and it will not let the
learner back into the program until the flag is cleared. By checking this
option, if a flag that has been set for a given student is not cleared, when
they logon again they will be asked if it’s OK to clear the flag.
Important note about timing out: The system tracks any learner activity such
as button clicks and when a student navigates from one page to another page
and if there has been no activity in five mins. then the system assumes the
student is not active and automatically logs him/her out. It is recommended
that this setting always be checked unless there is concern that another user
might maliciously try to login as the current user, essentially bumping the
real user off of the system. This would require that the malicious user have
the password of the real user. |
Maintenance functions:
| Maintain Users |
When clicked the student login dialog will open allowing the
administrator to create new students, maintain passwords, delete students and
assign administration rights to students.
The administrator can also Login As another student, which allows the
administrator to add courses to that student or review test scores for that
particular student. When logging in as another student, that logged in as
student will temporarily be an administrator. The system will now be set for
the student and all log details will be maintained for the student and not for
the administrator. Therefore, it’s important for the administrator to assume
his/her own identity ASAP by following the same process except selecting
him/herself as the Login As … |
| Clear Logged on Flags |
When clicked this will clear all logged on flags for
all students, this maybe necessary if the connection to the server is lost and
students need to login again. If the “Clear Logged on Flags” option is checked
in the user options, then there will not be a need for the administrator to
clear logged on flags. |
| Backup Database |
When clicked the administrator will be able to backup the
student database. |
| Detailed User Logs |
When clicked the log reader dialog will open allowing the
administrator to view the logs for a given student or multiple students – see
the detailed help for the log reader. |
| Log Summary |
When clicked a log summary dialog will open, from here the
administrator can select a given log file to view. This will provide the
administrator with student training records including test scores. |
| Student Activity |
When clicked a Student Activity dialog will open, from here
the administrator can see who is currently logged on. This function is only
relevant with network versions. |
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Student Login dialog
Select your name from the list of students. You may type you last name in
the “Last Name” field and the list will scroll to your name. Once you have
selected your name from the list and entered your password, click the OK
button to enter the application. If you wish to change your password first
select your name and enter in your existing password. Then click the
“Change” button, an you will be asked to enter your new password.
If you have forgotten your password please contact your administrator. If
you are not in the list of students and if your administrator has set up the
system so that you can self-register, click the “New User” button to add
yourself to the list of students. |
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3. |
New Student Record Dialog
Enter the student details – Last Name, First Name, Middle Initial and
Password.
Note that the Administrator check box is only available when an administrator
is logged on and adding new students via the Maintain Students option from the
Admin dialog.
The system will check to ensure that a student with the same name has not
already been created before creating a new record. |
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Change Password Dialog
Enter the New Password and re-enter the same password in the Confirm
Password field, click the OK button to update the student’s record. |
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Notes Dialog
This will allow you to maintain your notes for the entire application. Notes
are not kept for individual pages, there is just one notepad per student so
information gets added to the notes as the user goes through the course.
The button bar at the top of this dialog are:
Insert Dets. – when clicked the current page details are inserted into your
notes at the current cursor location on the notepad, see below for what the
“page details” are.
Clear Notes – when clicked your notes will be cleared. Be very careful using
this function as it will delete ALL of the notes for the student.
Bookmark – when clicked the current page will be bookmarked. Not all pages
can be bookmarked so this button will be enabled if the current page can be
bookmarked.
Copy Notes – when clicked the notes are copied to your clipboard and you can
then paste the notes into a Word document, e-mail, etc..
Print Notes – when clicked you will able to print the notes to your default
printer or select Printer Setup to choose a different printer.
Current Page Details – these appear under the button bar and provide the
application name, page name and page title.
Notes field – free form text may be entered in this field, you may paste
text from your clipboard, however the text will be pasted as plain text
without any special formatting.
You must click the OK button for any changes to your notes to be saved! |
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Go to bookmarked page dialog
This dialog will display your last 10 bookmarks, to go to a page that has
been bookmarked you first need to select the bookmark and click the “OK”
button.
The system will allow you to set up to 10 bookmarks, after the 10th bookmark
the oldest bookmark is removed. Bookmarks are maintained in order of newest
to oldest from top to bottom respectively. The system will maintain only one
bookmark for a given page, so if a page is bookmarked that has already been
bookmarked then the bookmark is simply moved to the top of the list.
Note that some pages may not allow bookmarking. e.g. Question pages in a
quiz. |
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Summary Log Details dialog
This function is only available to administrators. The Log Summary Details
will display a summary of all student log details.
Student Name – displays the student name, not that this is repeated for each
application for the give student.
App. Name – displays the application name – each ToolBook is considered an
application.
Start Date – displays the date that the student first launched the
application.
Last Date – displays the date the student last launched the application.
Competed Date – displays the date that the student completed the
application.
Score – displays the score as a percentage if the application included a
quiz.
Export button – when clicked a SummaryLog.csv file is created in the
UserLogs folder. The csv file can be viewed using Excel or imported into a
database.
Detailed User Log button – when clicked the log reader dialog is opened and
pre-loaded with the currently selected records details. This button is
enabled when you select a line from the summary list. |
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8. |
Student Activity dialog
This will display a summary of details on all registered students.
All Students – when checked the list will include all students, even if they
have not as yet started an application.
Student Name – displays the student name, not that this is repeated for each
application for the give student.
Admin. – displays Yes if the student is an administrator.
BMs – displays the number of bookmarks the student has.
Notes – displays Yes if the student has any notes.
Logged On – displays the time and date any currently logged on students
actually logged on to the system. If you have selected "All Students" then
this cell will be blank for students who are not currently logged on. This
is helpful in determining who is currently using the system.
Activity – displays the most recent time and date the student had was in the
system. If this cell is blank then the student has never logged in. Use this
data to determine the last time a given student logged out.
Export button – when clicked a StudentActivity.csv file is created in the
StudentLogs folder. The csv file can be viewed using Excel or imported into
a database. |
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